EDF - Technical Assistance for the Justice Sector Reform Programme Nouakchott and Regions - Islamic Republic of Mauritania

Country: Mauritania
Language: EN FR
Number: 8821788
Publication date: 31-03-2018
Source: TED
Deadline: 24 days
Descripition in original language


The award of the contract is subject to the condition of the prior conclusion of a financing agreement.This condition does not affect the elements of the invitation to tender procedure (this would be the case, for example, if the budget allowance initially planned were different, or if the schedule for implementation, its nature or conditions, were changed). If this condition is not fulfilled, the contracting authority may withdraw from the contract or cancel the award procedure, without candidates or tenderers being entitled to claim any compensation.

1.Publication referenceEuropeAid/139507/IH/SER/MR


3.Programme titleJustice sector reform support programme (Programme d"appui à la réforme de la justice-PARJ)

4.Financing11th EDF — Financing agreement MR/FED/2017/040-188

5.Contracting authorityThe National Authorising Officer for the EDF, Minister for Economic Affairs and Finance, Nouakchott, Islamic Republic of Mauritania

6.Nature of contractUnit price

7.Contract descriptionThis contract is part of the implementation of the Justice sector reform support programme (PARJ), which has as its general objective the improvement of the rule of law, through the promotion of good governance and the protection of human rights in Mauritania. It will also provide institutional, structural and infrastructural support to the justice sector.The programme aims to achieve 4 results:(i) strengthening the steering capacity of the Ministry of Justice and the implementation of sectoral policy;(ii) improving the functioning of the penal and penitentiary chain;(iii) improving access to justice; and(iv) strengthening judicial and prison infrastructures.The main objective of the services requested from the provider will be to ensure the coordination of the whole programme in conjunction with the main actors of the programme and the programming and implementation of institutional support through a multiannual programme estimate in the framework of indirect private management.

8.Number and titles of lotsSingle lot

9.Maximum budgetMaximum budget: 2 400 000 EUR

10.Additional servicesThe contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to an estimated amount of approximately 1 000 000 EUR. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.EligibilityParticipation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers that are established in one of the Member States of the European Union, an ACP State or in a country or territory authorised by the ACP-EC Partnership Agreement, under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.ApplicationAny eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally-established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) will be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically rejected. Should said party belong to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applicationsNatural persons or legal entities may submit one application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than one application, all the applications involving the said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderersTenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Sub-contractingSubcontracting is allowed.

17.Number of candidates invited to tenderOn the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. Should the number of eligible candidates meeting the selection criteria be less than the minimum of 4, the contracting authority may invite the candidates which satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tenderMay 2018

19.Commencement date of the contractOctober 2018

20.Implementation period for the tasks40 months

21.Selection criteriaThe following selection criteria will apply to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria will not apply to natural persons and single-member companies working as subcontractors.1) Candidate"s economic and financial capacity (details to be given in section 3 of the application form). If the candidate is a public body, equivalent information must be provided. The reference period taken into account will correspond to the last three financial periods for which accounts have been closed:— the candidate"s average annual turnover must exceed the maximum annualised budget for the contract i.e. the maximum budget given in the contract notice divided by the initial duration of the contract in years, if more than 1 year; and— the general liquidity ratio (short-term assets/short-term liabilities) for the past financial year for which accounts have been closed must be at least 1. In the case of a consortium, this criterion must be met by each of its members.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of the application form). The reference period will cover the 3 financial periods prior to the submission deadline:a. at least 5 of the candidate"s staff must currently be working in fields related to this contract;b. at least 20% of the candidate"s staff must currently be working in fields related to this contract.3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period will cover the 3 financial periods prior to the submission deadline:a) the tenderer has provided satisfactory services for at least two projects with a budget of at least 1 500 000 EUR in fields relevant to this contract which have been implemented during the reference period;b) the tenderer has successfully carried out at least one contract of a minimum duration of 12 months in the fields of this contract in the ACP, Maghreb or any other country which has been the subject of a programme in the field of institutional strengthening in the field of justice since 2014.Any previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to carry out the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, for instance the economic operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and must meet the same selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses shall become jointly and severally liable for performance of the contract.If the number of eligible applications satisfying all the selection criteria exceeds eight, the strengths and weaknesses of the applications of these applicants must be re-examined to identify the best 8 applications for the call for tenders. Only the following factors will be considered in the re-examination:— the most projects in criterion 3.a.

22.Award criteriaThe best price-quality ratio.

23.Deadline for receipt of applications2.5.2018 (16:00) local time (Mauritania: GMT + 00).Any application received after this deadline will not be considered.

24.Format of the application form and details to be providedThe standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.Application submission proceduresApplications must be submitted in French only and sent to the contracting authority:— either by recorded delivery (official postal service) to the following address:Monsieur le coordonnateurCellule d’appui à l’ordonnateur national du FEDMinistère de l"économie et des finances (MEF)(face agence BMCI — Université de Nouakchott)Nouakchott, MauritaniaTel.: +222 45252563, Fax: +222 45256008, E-mail: caon@economie.gov.mrIn this case, the delivery register will attest to compliance with the final date for receipt of tenders,— or by bearer (including express courier services), delivered straight to the contracting authority, with a signed and dated acknowledgement of receipt, at the following address:Monsieur le coordonnateurCellule d’appui à l’ordonnateur national du FEDMinistère de l"économie et des finances (MEF)(face agence BMCI — Université de Nouakchott)Nouakchott, MauritaniaTel.: +222 45252563, Fax: +222 45256008, E-mail: caon@economie.gov.mrOpening hours: 8:00-17:00 (from Monday to Thursday) and on Fridays 8:00 to 12:00.In this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application, and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.When submitting their proposals, candidates agree to receive notification of the result of the procedure by electronic means. The notification will be deemed to have been received on the day the contracting authority sends it to the email address stated in the application.

26.Amendments to or withdrawal of tendersTenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be submitted and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working languageAll correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of prior information notice24.2.2018EuropeAid/139507/IH/SER/MR

29.Legal basisEDF: Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States, of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.For candidates and tenderers from the United Kingdom: it should be stressed that, as from the withdrawal of the United Kingdom from the Union, the rules on access to the Union"s procurement procedures for economic operators established in third countries will apply to candidates and tenderers from the United Kingdom, depending on the outcome of the negotiations. If such access is not provided for by the legal provisions in force, candidates and tenderers from the United Kingdom may be excluded from the procurement procedure.

30.Additional informationDays and hours of operation of the support unit for the EDF National Authorising Officer: Monday to Thursday from 8.00 to 17.00 and Friday from 8.00 to 12.00.